Section 1: Authorization. Committees may be established as the Board of Directors shall from time to time deem necessary to carry on the work of the Chamber. All Committee Chairs, except the Nominating Committee and the Election Committee, shall be nominated by the Executive Director then voted on by a majority of the executive committee.
Section 2: Executive Committee. The executive committee shall be elected by members of the Board of Directors from its membership and shall include the immediate past chairperson. The executive committee shall be responsible for the transaction of all business of the Chamber. Actions taken under this authority are reported to the board for review. The Board of Directors shall receive from the personnel committee an written evaluation of the performance of the executive committee and render said written report to the Board of Directors at not less than 30 days past the end of the Chamber’s fiscal year. Vacancies may be filled from the Board of Directors, nominated by the chairperson, approved by the executive committee and presented to the Board of Directors at their next regular meeting for ratification. One member of the executive committee shall be designated as parliamentarian.
Section 3: Nominating Committee. At the regular August meeting, the Chamber shall elect a nominating committee of not less than two (2) and not more than five (5) members of from the general membership. The committee shall select its own Chair. Prior to the March meeting, the committee shall present to the President a slate of at least one (1) candidate for each office or directorship whose term will expire, and shall be selected from Board of Directors annually in June.
Section 4: Election Committee At the regular September meeting, the Chamber shall elect an election committee of no less than two (2), nor more than five (5) members of the Chamber. The committee shall select its own Chair. The committee shall have complete supervision of the election, including the auditing of the ballots. They shall report the results of the election to the executive director.
Section 5: Audit Committee. The executive committee shall appoint three members of the Chamber to be the Audit Committee whose duty is to audit the Treasurer's accounts at the close of the fiscal year and to report to the Board of Directors.
Section 6: Membership Committee. The membership committee shall be comprised of at least two (2) members with a director serving as chair. The committee shall promote and project the purpose, work, and identity of the Chamber as an ongoing effort; recruit new members; members with appropriate identification; and maintain membership records.
Section 7: Program Committee. The Program Committee shall be comprised of at least two members with a director serving as chair. The Committee shall be responsible for arranging for all speakers, programs, menus, etc., for all luncheons, dinners, special functions, and forums sponsored by the Chamber. This committee will provide the Secretary with timely information for membership notification. The committee is charged with providing at least one annual event.
Section 8: Legislative Communications Committee. The committee shall be composed of at least two members with a director serving as chair and shall be alert and sensitive to the political needs affecting the businesses represented by the Chamber. A representative of this committee will attend appropriate governmental, legislative, & community meetings, hearings, testimonies, and forums to meet and prepare positions of support or opposition to issues in the form of recommendations from and reports to the Board of Directors.
Section 9: Awards Committee. The committee shall be comprised of at least two (2) members with a director serving as chair. The number and scope of the awards shall be determined annually by the committee and approved by the Board of Directors.
Section 10: Public Relations/Marketing Committee. The committee shall be comprised of at least two members with a director serving as chair. This committee will be responsible for press releases, advertisements, and other such marketing duties as imposed by the Board of Directors.
Section 11: Electronic Media Committee. The committee shall be comprised of at least two members with a director serving as chair. This committee will be responsible for communications by electronic means including website, cell phone, radio, television, and other such marketing duties as imposed by the Board of Directors.
Section 12: International Relations Committee. The international relations committee shall be comprised of at least two members with a director serving as chair. The committee will be responsible distributing material provided by the public relations/marketing committee to persons not having English their primary language.
Section 13: Finance Committee. The finance committee shall be comprised of at least two members with a director serving as chair. Members shall be composed of the Executive Director, Treasurer, and not less than one (1) member of Board of Director. The committee is responsible for the monitoring of funds throughout the year to assure adequate funds are available to carry out the work of the Chamber, and propose an annual budget submitted to the Board of Directors for adoption or amendments at its September board meeting.
Section 14: Personnel Committee The personnel committee shall be comprised of at least two members with a director serving as chair. The committee is responsible for evaluating executive committee members and officers and shall also act as a grievance committee should any personnel issued require such attention.
Section 15: Past Chairperson.This section is removed April 30, 2013.
Section 16: All Other Committees. Committee may be appointed, from time to time, by the executive committee, subject to the approval of the Board of Directors, and shall perform such functions as may be assigned to them. Said committees shall exist only as long as the need exists and shall report to the executive committee assigned to supervise the activities.
Section 17: General. By September, the incoming chairperson shall have appointed all divisional vice chairpersons and all committee chairpersons for the coming fiscal year. Committee chairperson do not have to be members of the Board of Directors but must be members in good standing of the Chamber. All committee chairpersons report to the divisional vice chairperson assigned to supervise their committee activities.
Section 18: Committee Meeting Committee meetings may be scheduled on a monthly basis and not less than annually. A concise written report shall be prepared of the committee’s activities and submitted to the President at least 14 (14) days prior to the monthly Board of Directors meeting.
Section 19: Committee Responsibilities All committees, including the executive committee, are responsible to the Board of Directors and all committees shall function as part of the Chamber to further the mission of the Chamber. Other than the executive committee, no committee or committee member shall have the power to make or commit the Chamber in any manner or fashion whatsoever, unless specific by resolution of the Board of Directors.